Privacy Policy

The purpose of this Privacy Policy is to let you know how we collect, process and protect the personal data you provide to us and to decide freely whether you want us to process it.

Data Controller / Information Society Service Provider Details

Entity: AINIA
Tax Identification Number: G46421988
Postal address: Calle Benjamín Franklin, 5 a 11, CP 46980 Paterna (Valencia)
Telephone: 96 136 60 90
E-mail: privacy@ainia.es
Web site: https://www.ainia.com/
Registration data: Registered in the National Register of Associations under number 78125.

Entity: AIMPLAS – Plastics Technology Centre (Asociación de Investigación de Materiales Plásticos y Conexas)
Tax Identification Number: G46714853
Postal address: Parque Tecnológico de Valencia. Calle Gustave Eiffel 4, Paterna 46980,
Valencia. Spain
Phone: 96 136 60 40
E-mail: dpo@aimplas.com
Web site: https://www.aimplas.es/
Registration data: Registered in the National Registry of Associations under number 97210.

How can you contact the Data Protection Officer?

AINIA and AIMPLAS have appointed a Data Protection Officer (DPO) before the General Registry of the Spanish Data Protection Agency, to whom data subjects may address any complaints, suggestions or queries regarding the processing of their personal data.

The Data Protection Officer may be contacted in writing at:

BUSINESS ADAPTER, S.L.
Ronda Guglielmo Marconi, 11, 26, (Technology Park) 46980 Paterna (Valencia).
E-mail: privacy@ainia.es o dpo@aimplas.com
You can also do it through this Attention form

What personal data will we process and how do we collect it?

Your personal data will be processed for the purposes of identifying you, registering and handling your registration request, establishing and maintaining the pre-contractual and contractual relationship, including the sending of commercial communications through various means, responding to enquiries, conducting quality control and commercial statistics, managing access control, accounting and invoicing, payment collection, incident management, claims and the exercise of rights, as well as for other purposes required to fulfil said relationship, comply with applicable legal obligations, or pursue our legitimate interests.

Legitimation

The processing of your personal data is carried out on one or more of the following legitimate bases:

Contact forms:
Your data will only be processed if you provide your express, free, informed and unequivocal consent, after being duly informed at the time your data is collected and in greater detail through this Privacy Policy.
Once you have read this Policy and agree with its contents, you may voluntarily authorise us to process your data for one or more specific purposes by ticking the corresponding boxes provided in our web forms, by giving your verbal consent (which will require voice recording), or by signing the information clauses we provide at the time we request your personal data.

Registration forms:
For the performance of a contract to which you are a party or in order to take pre-contractual steps at your request.
The processing is necessary for compliance with a legal obligation to which our entity is subject (e.g. invoicing requirements).

Data Retention

The personal data provided will be retained until the conclusion of the event we are organising, unless you have requested to maintain the relationship (e.g. for the sending of promotional communications), or where your relationship with our entities is based on other grounds, in which case the data may be retained for the legally established period. For example:

Condition	Sectoral scope	Legal basis	Conservation period
Customers Suppliers	Accounting	Article. 30.1 R.D. Code of Commerce	6 years from the last entry
Customers Suppliers	Prosecutor	Article 66 of General Tax Law 58/2003	General term: 4 years In case of losses during the year: 10 years Invoices: 5 years
Any person	General	Article 1964.2 of the Civil Code	5 years: Personal actions for which no special limitation period is established shall expire five years from the date on which performance of the obligation can be demanded. In the case of continuous obligations to do or not to do something, the limitation period shall begin anew each time the obligation is breached.
Job applicants	Laboral	AEPD Labor Relations Guide	1 year
Web users	Use of cookies	Guide on the Use of Cookies by the Spanish Data Protection Agency (AEPD)	24 months maximum
Information requesters	Commercial Legal	Article 20.1 a and d) Spanish Constitution	The shortest time possible or as indicated in the laws.
Whistleblowers Affected individuals	Internal Whistleblower Channel Reports	Article 26.2 Law 2/2023 (internal information systems) Article 32.3 Law 2/2023 (internal information systems) Article 32.4 Law 2/2023 (internal information systems)	In case the reported facts have been investigated, it shall not exceed 10 years of conservation. For the time strictly necessary to determine whether it is appropriate to initiate an investigation into the reported facts. If it is established that the information provided, in whole or in part, is not accurate, it must be immediately deleted, unless such inaccuracy may constitute a criminal offence, in which case the information shall be retained for the time necessary while the judicial proceedings are ongoing. If the investigation is not initiated within 3 months of receipt of the complaint, they shall be deleted.

Once the relationship with our entities has ended, your data will be kept blocked in those cases where it is necessary to retain them until the statute of limitations for any liabilities has expired, exclusively for the purpose of handling claims or legal actions, as well as for compliance with applicable legal obligations.

Profiling

We do not create profiles using your personal data. However, should we do si in the future, you will be duty informed and your consent will be requested beforehand
Likewise, you have the right to object to such processing at any time by writing to: privacy@ainia.es or dpo@aimplas.com,or by using this Attention form.

Data disclosure

Your data will be disclosured to Avoris Retail Division, S.L. for the logistical management of the meetingPACK event. The company has provided written assurances that it will implement measures to ensure the confidentiality, integrity and availability of your data, solely for the purpose for which it was disclosed.

Security Measures

AINIA and AIMPLAS have implemented all the necessary technical and organizational measures to protect your personal data, avoiding its loss, theft or unauthorized use.

These measures are periodically verified in our data protection compliance checks.

Rights of interested parties

You have the right to know if our entities are processing your personal data; therefore, you have the right to access your data, oppose their processing, rectify them if they are inaccurate, revoke your consent, request the deletion of your data, you can exercise your right of opposition, limitation or portability if you deem it appropriate and to exercise any of your rights can do so in writing by writing to:

AINIA: privacy@ainia.es
AIMPLAS: dpo@aimplas.com

If you have any complaints or questions about the treatment that each entity, you can contact the Data Protection Officer in this form.

If you believe that your rights have been disregarded or that your right to the protection of personal data has been violated, you may file a complaint with the Spanish Data Protection Agency at www.aepd.es.